Reviewing Your Procurement Structure

Bringing competitive advantage means applying the best practices implemented by world-class procurement operations. It is time for Procurement to move from the low value, transaction, and administrative focus to being the high value strategically focused organization that adds competitive advantage to the organization.

Course Objectives

At the end of the course participants will be able to:

• Identify and streamline the various processes and set up systems to support them
• Develop a procurement strategy in line with the corporate vision
• Select the right mix of profiles for a competitive team and develop their competencies
• Increase the level of acceptance of procurement actions
• Better understand internal customers needs
• Set up a procurement organization structure to achieve your objectives

Who Should Attend?

Materials or Procurement Managers, Contracts and Procurement professionals, or any other Managers or Professionals interested in being a part of an organization that has knowledge of and is implementing Procurement Best Practices that improve the performances of not only the Procurement operation but also increased productivity of the entire organization.

Course Outline

Progress monitoring and control

• Receipt and inspection
• Expediting
• Vendor rating
• Supplier development
• Payment
• Supplier performance monitoring

Procurement Structure and Relationship

• The procurement process
• Definition and overview of procurement
• Procurement planning
• External relationship
• Internal relationship

Purchasing Operations and Activities

• Specifications
• Setting up the contractual arrangements
• Procurement systems and procedures
• Supplier selection
• The law of contract
• Purchase planning

Procurement processes and systems

• Tactical procurement processes and tools
• Operational purchasing processes and tools
• P2P process
• Supplier quality assurance
• Sourcing and tendering
• Purchasing logistics
• Contract management
• Strategic procurement processes and tools
• Category management
• Supplier performance management
• Purchase intelligence
• Supplier relationship management

Change management and competence development

• The link between procurement and HR
• Competence development
• Leadership and corporate culture
• Organizational development
• Job profiles – roles and responsibilities

Organizational models for the procurement organization

• Determining factors in the organization of procurement
• Strategic involvement, synergy, maturity
• Differentiated assessment:
• Central – centre led – federal – coordinated – de-centralised
• Corner stones of a professional procurement organization
• Cross functional organization
• Possible organization models

Course Methodology

A variety of methodologies will be used during the course that includes:

• (30%) Based on Case Studies
• (30%) Techniques
• (30%) Role Play
• (10%) Concepts
• Pre-test and Post-test
• Variety of Learning Methods
• Lectures
• Case Studies and Self Questionaires
• Group Work
• Discussion
• Presentation

Course Fees

This rate includes participant’s manual, Hand-Outs, buffet lunch, coffee/tea on arrival, morning & afternoon of each day.

Course Timings

Daily Course Timings
08:00 - 08:20 Morning Coffee / Tea
08:20 - 10:00 First Session
10:00 - 10:20 Coffee / Tea / Snacks
10:20 - 12:20 Second Session
12:20 - 13:30 Lunch Break & Prayer Break
13:30 - 15:00 Last Session