Administrative Assistant, Licensing

Job Summary

As an Administrative Assistant – Licensing, you will assist Licensing Manager and coordinate with all F&B outlets, events team for both One&Only One Za’abeel and SIRO One Za’abeel. In addition to this you will be responsible coordinating the expenses paid for the permit and coordinating with finance department.

Key Responsibilities

• Tracking all recurring licenses that need to be renewed annually and hand it over to Licensing Manager.
• Coordinating and following up with the events manager to get update on upcoming events.
• Work on the Ask Licensing system to upload the issued permits.
• Create consolidated monthly report for the Permits Section from Ask Licensing system.
• Prepare all necessary permit payments with Finance department and hand it over to Licensing Manager.
• Be present onsite during special events i.e., Christmas, NYE, etc.
• Create a matrix of all licenses expiry dates and present it to Licensing Manager.
• Arranging and preparing on the system complimentary tickets for Dubai government entities requested by Licensing Manager.
• Assisting F&B departments managers in admin duties after obtaining approval from line Manager.
• Following up and making sure all government licensing files are up to date in all F&B outlets in both OOOZ / SOZ.

About You

• We are seeking a candidate with the following qualifications:
• Proficiency in Arabic (both verbal and written) with strong communication skills.
• Computer Skills
• Previous experience in administration